22 March 2007
Monthly HOA Meeting called to 1113
Board Members Present: Eric Follstad, Jim Weatherford,
Charles Cessna, Mike Roesner
Board called to order at 7:10 pm
Business: Discussed repair and replacement of sprinkler
system at front entrance. Jim Weatherford has contracted with
Cesky's Perfect Grounds and they will change out 49 rotors to
flex hose and move 4 rotors and replace 1 rotor and adjust
spray patterns.
- Treasurer noted that only 10 homes have not paid dues so far,
will get letters to those homes warning of late fees.
- Discussed excessive speed by some residents, re-look speed
hump issue.
- Discussed continued issue with several residences running
businesses from their homes. Contacted county code
enforcement with homeowner complaints, action pending.
Adjourned: 7:50 pm
-----------------------------------------------------------------------------------------------
1 February 2007
Monthly HOA Meeting called to 1113
Board Members Present: Eric Follstad, Jim Weatherford,
Charles Cessna
Residents Present: None
Board called to order at 7:10 pm
Business:
Purpose of meeting to elect board officer to positions.
Eric Follstad nominated for President by Jim Weatherford.
Chuck Cessna seconds.
Mike Roesener nominated for Vice President by Eric Follstand,
Chuck Cessna seconds
Linda Consiglio nominated for Secretary by Chuck Cessna, Jim
Weatherford Seconds
Chuck Cessna nominated for Treasurer by Jim Weatherford, Eric
Follstad seconds.
Jim Weatherford nominated for ADRC chair by Chuck Cessna,
Eric Follstad seconds
Other business;
1143 – Two complaints filed with Hillsborough County Code
Enforcement for operating a business from the home, excessive
noise, excessive vehicles in the street. Complaint filed by Eric
Follstad and Jim Weatherford.
1010 – Discussed home business being operated from garage,
no specific complaint filed to date, although homeowners have
mentioned to the board that this issues needs to be addressed.
Eric will inquire with Hillsborough County Code Enforcement to
seek remedy.
Discussed continuing violations of ADRC policies regarding prior
approval to modifications to yards, driveways, and structural
dwellings. Jim Weatherford will visit violators to discuss this
issue.
Adjourned: 7:45 pm
_________________________________________________________
16 January 2007
Annual HOA Meeting
Board Members Present: Eric Follstad, Jim Weatherford, Debbie
Thomas, Charles Cessna
Residents Present: Chuck Willis (1134); Tony DiNova (1121);
Nico Dinova (1148); Kevin & Cheryl Walkover (1151); Doug
Woodring (1146); Mike Roesner (1138); Nilda Hansley (1103);
Danyell Gilkes (1112); Stephen Church (1001); Felipe Barrow
(1141); Michelle Patino (1118); Marlene Latuszek (1126); Linda
Consiglio (1128); Laynette Dinova.
Proxies presented with proper certification: Dianne Charles
(1005), Charles Bothman (1110), Laura Shepherd (1114), Thomas
Hester (1116), Lennord Moore (1119), Dorthy Dunning (1140),
Tracy Forrest (1145), Karl Trenker (1147), Karen Fisher (1155),
Valeri Morgan (1132)
Board called to order at 19:08
- 28 Members present or by proxy (18 actual, 10 certified
proxies)
- President Eric Follstad outlines agenda, new business, last
year business, vote for new officers, way ahead
- Secretary Chuck Cessna read minutes of 4 January 2007
meeting, President recommends acceptance, Jim Weatherford
seconds.
- Treasurer’s Report: Total disbursements for 2006
$23,671.45…. ending balance for year was $501.04 (which
includes at least three checks for 2007 dues)
o Question about Sherriff’s fee (Gilkes). Jim Weatherford.
Answers
o Question about why we have an insurance policy, what
does it cover? (Doug Woodring) Eric answers stating that
essentially it indemnifies board members in the event of a law
suit and covers walls, fences and injuries that occur on common
area, Chuck adds that it is a statutory requirement to carry the
insurance.
- ADRC: Jim Weatherford indicated that he attempted to get
the county to cut grass in retention area, they denied this
request saying that it is no longer available for newer
community, older communities are grand fathered in.
o SIDEWALKS: Jim Weatherford contacted county and had
county fix sidewalks that were rising, will fix all sidewalk
problems in neighborhood.
o RECLAIMED WATER: Received 59.6% approval for
reclaimed water from homeowners in neighborhood (50.1%
required), additional petitions received after Jim submitted
petitions to county clerk for validation indicating more than 60%
of neighborhood in favor of project. County attorney has
certified these results and has certified the petition as
legitimate. Will likely be a year before following meeting for
installation will begin. We were first neighborhood to get
petition in, so first for funding , grant by Hillsborough
County/Swiftmud pending. Bottom line, reclaimed water will be
installed in 2008, fee per home will be $6 – $8k per home
depending on grant, maybe less. Will be paid in either lump
sum or added to annual county tax assessment for a 15 year
period.
Debbie Oman ask how we are going to get people to pay,
Jim explains it will be done through county tax bill, not HOA
responsibility.
o FRONT BEAUTIFICATION: Linda Consiglio will be leading
effort to fix up front entrance… puts forth a plan to replant with
flowers, plants… shows picture board on how it will look, using
drought resistance landscaping, will last at least 10 years if
minimally maintained. Total costs will be roughly $300 - $350 if
labor done by board members.
o Parking in street a problem. Question is there a law against
parking in street. Answered by Eric, Yes County Ordinance
prohibits parking in street. HOA will be working with
homeowners to reduce this problem.
- WELCOMING COMMITTEE: Seven baskets this year.
Working on several condolence basket for neighborhood.
- ELECTION OF DIRECTORS:
o Open floor for nomination of others interested:
All nominees give few minutes introduction, background,
why they want to be on board. Chuck Cessna First, Jim
Weatherford next, Eric Follstad next, Linda Consiglio next and
Mike Roesner.
Call for any other nominees: No further volunteers.
• Charles Cessna – 27 votes
• Eric Follstad – 27
• Weatherford – 27
• Mike Roesner – 26
• Linda Consiglio 27
In two weeks, five elected directors will get together and
hold officer election for position of President, Vice President,
Treasurer, and Secretary.
- WAY AHEAD – Eric Follstad (Current President) does not
foresee any dramatic changes in the way the board does
business. Within 30 days of invoices going out this year, we will
file liens against those that have not paid last year 2006. Will
audit books first to ensure information is accurate. Members
can pay dues in whatever increments they would like, but must
be paid in full by 1 July 2007. After that, late fees will be
assessed this year. Jim points out we need committee
members to help out with the neighborhood. Chuck Cessna
(Secretary) plugs website. 1153 (Ms. Oman) requests updated
contact information for neighborhood, Chuck Cessna agrees to
mail to her. Eric thanks Debbie, outgoing Treasurer for all of her
work. Eric then recognizes Jim Weatherford as most active
member of the board and has done the most to make the
neighborhood better in 2006.
President - Eric motions to adjourn, Jim Weatherford seconds.
Meeting adjourned at 20:08.
_________________________________________________________
4 January 2007
Monthly HOA Meeting called to order at 1136 LTC
Board Members Present: Eric Follstad, Jim Weatherford, Charles Cessna,
Debbie Thomas
Residents Present: 1138 (Mike Roesner)
Board called to order at 7:10 pm
Treasurer Side of the house:
1116 owes $757.37 (lien filed, foreclosure action will be forthcoming without
payment)
1122 owes $25.00
1144 owes $392.50 (talked to owner, will pay with no fines since rental and bill
not forwarded to proper owner)
1156 owes $392.50 (Provided check for $200.00, to be cashed >19 Jan)
Business:
- Focus of meeting to gear up for annual HOA meeting. No responses back
from any HOA members to nominate new board members.
- Discussion of nomination for new board members. Mike Roesner (1138)
nominated for board position.
- Dues for 2007 will be paid as follows, $250 by 1 March 2007, balance of $250
due by $ 1 July 2007.
- ADRC, no submissions for new work on any homes.
- ADRC, Jim Weatherford bought two pickup truck full of dirt to fill hole in
retention area, ~$30.00
- Filed lien on 1116 for 2005 and 2006 failure to pay $757.37 + $18.50 admin
costs
- County may mow retention pond, possibly trim trees which could result in
significant reduction in future HOA dues.
- Current account balance for HOA is $1219.15. Checks in receipt but not
cashed: $795.00.
- Front entrance trees trimmed: Steve Church (1001) and Jim Weatherford
(1166) completed project (saved $440 saved) paid for three trees in his yard.
- Jim Weatherford replaced light-bulbs for front entrance (~$12.00 worth of
bulbs).
- Commercial vehicles in driveways unauthorized, must be a passenger
vehicle.
- People need to look at lawns, inspections coming… mold on roofs need to
cleaned, driveway need power washed/cleaned.
Motion to adjourn meeting Adjourned: 8:15 pm made by Chuck, second by
Debbie.
_______________________________________________________________________
14 December 2006
Monthly HOA Meeting at 1136 residence (Follstad's)
Board Members Present: Eric Follstad, Jim Weatherford, Debbie Thomas,
Charles Cessna
Residents Present: 1143 LTC, The Gilkes 1117
Board called to order at 1905.
Treasurer Side of the house. $17.55 for Kevin Bradberry postage to send out
HOA items.
We need to do a better job at getting email addresses to disseminate information
Cut a check to Jerry Queeney for $5.00 return (he overpaid 2006 by $5.00)
Treasurer Report: Electric bill ~$110.00 credit on November bill, no obvious
reason.
$488.44 ($45.00) as of today, however water bill has not been received.
1144 - $392.50
1156 - $392.50
1122 - $25.00
1116 - $757.37
1166 & 1151 - $500.00 for 2007
1143 & 1001 $5.00 refund
Eric tells Linda Consiglio he needs landscape budget for 2007… Linda say she
can have before next meeting 16 January 2007.
Business:
Eric sent out draft board member ballots to board members…. Deadline
December 20th for nominees for board positions.
Annual HOA meeting scheduled for Tuesday 16 January 2007 at Son Life Church
Hall…. Eric working up agenda, proxy ballots, etc… for meeting.
Eric on 10%.... lengthy budget discussion
Jim on reclaimed water, nearing 50% goal needed, actively canvassing
neighborhood to discuss with those not sure one way or the other.
Motion to Adjourn made at 8:15 pm, Eric first, Jim Second.
_______________________________________________________________________
Date: 9 November 2006
Meeting Location: Son Life Church on Lumsden Road
Meeting called to order at 7:00
Board members: Eric Follstad, Jim Weatherford, Chuck Cessna
Homeowners:
1136 Eric Follstad
1146 Doug Woodring
1111 Curt Schonher
1121 Tony Dinova
1152 Greg Tyska
1109 Jason Slater
1118 Michelle Patino
1138 Mike Roesner
1164 Bill Wart
1002 Bryan Boyd
1001 Stephen Church
1134 Chuck Willis
1128 Linda Consiglio
1151 Kevin & Cheryl Wallkover
1005 Dianne Charles
1141 Felipe & Valerie Barrow
1113 Chuck Cessna
Discussion Items:
- Background, why were having meeting… required by bylaws, on schedule,
everyone provided a copy of excel spreadsheet with budget expenditure
projections for 2007 and what the HOA spent in 2006.
- Break even point for dues equates to $450 per residents
- We don’t anticipate any reserve at years end
- We still have $2000 in outstanding dues
- The only real issue is how much we should have as a reserve amount for
we need to keep for maintenance… the dues have not kept up since 1999. We
need this for legal expenses as well
- For a $3,500 reserve for 2007, the need is for $500.00 per household
- We have a fiduciary responsibility as board members.
- Jim Weatherford explains why we need to have a reserve… people don’t
pay; we don’t want to have to do special assessments.
- Florida Statute states we can commingle or reserve and operating budget.
1910 – Floor open for discussion
- Doug Woodring Question – What is the streetlamp costs for. Chuck answered
installation costs, maintenance and upkeep, the cost of the electricity.
- Doug Woodring Question – If people are not paying their dues, are we charging
them all of the costs for legal work. Eric answers that he filed lien paperwork
against two homeowners, one paid, the other did not, we are now going forward
with officially filing the lien. Time commitment on the board members has
prevent following through on the legal portion… we may have to hire a lawyer…
costs prohibitive to get $300 by costing $1,000’s… Doug says, he writes his
check every year and it is not fair that some do not writing their checks… Eric
says they are being fined per covenants.
- Filing a lien, we will follow through… do we have to Foreclose (Greg Tyska)…
the only benefit of filing a lien if for bankruptcy.
- Greg Tyska – A couple items the budget Crew Cuts and Fertilization.
- Greg Tyska – Electric Bill, why has it gone up double… answer, we fixed lights
which have resulted in a higher electric use.
- Greg Tyska – Can we have any lower costs landscaping… plants? Zeroscaping.
- Jim - encourages
- Randy Seers – Reclaimed water.
- Have we discussed these ideas with other homeowners associations?
- Doug Woodring, have we dialed back our water use during the winter?
Answer; Yes. Once a week, drip irrigation off.
- Jim wants $500 per year,
- Greg Tyska – Can you say our dues will be $450… and then say there is a $50
assessment because some homeowners have not paid their dues.
- Can we pay upfront to pay the get a discount? Answer, this will be considered.
Motion: To approve the $500 annual dues association, Jim seconds, all
homeowners present voted to approve the measure.
More board members pitch. We need more residents to volunteer for board
positions and share some of the burden for keeping the community at its best.
-
Reclaimed water discussion from County Representative for Reclaimed Water:
Two types of programs for reclaimed water
(1) Developer - not applicable
(2) After the fact – developer didn’t put it in – Valrico Groves has it, which allows
us to have it relatively easy since it is close… is it feasible as engineering point
of view… since we only have 62 homes, it hurts us, because of this, it will be
more expensive per home than a larger number of development…. There are
two rates, (1) metered rate (which we will have), a purple box will be installed
(intl color) and a (2) flat rate… average bill for reclaim $7 - $8 dollars (flat rate is
$9)… no restrictions, but responsibility is requested. Unlimited water. Many
people abuse, but we try to work with customers not to abuse it. We will be
issued, the first estimate is $692 a year… they are looking at some co funding
from Swiftmud… total project $425,000 of that $223,000 is construction… if
Swiftmud co-funds, they are looking at 50% which will knock costs down to $400.
County Commissioners’ needs to approve, will be brought to them within next 3
– 4 months… anticipating a yes. If we move forward, each and every person is
given a petition to sign... Must receive 50% approval or more from the
community, it will move forward. Will present to county attorney to ensure that
all is good to go. Every homeowner will receive an option of paying off lump
sum $7600, then you are paid off… if you don’t, assuming not paying if off early,
will show up on tax bill, goes with property not person… Is it a tax right off,
maybe, see your CPA… It is everybody or nobody….must hire a plumber or
irrigation person to install to your home line. Cost savings anywhere from $30 –
$100 a month depending on how often you water. At some point, the County can
impose restrict, but that would be because there are significant issues with the
regular water. Construction will take 3-4 months. County contracts out… they
will video tape entire neighborhood, looking for cracks in sidewalk, driveway,
mailboxes, etc.. they will pay if something is broken. The time frame for this is
one year before the first shovel hits the ground… lots of bureaucracy. Many
more meetings on the issue if we decide to go forward.
Eric – strategic vision, look beyond to where we see community down the road…
trying to keep properties profitable…
Motion to adjourn: 8:48. Eric, Second, Chuck.
_______________________________________________________________________
OCTOBER 2006 Minutes
17 October 2006
Meeting called to order at 7:06 pm
Board Members Present: Eric Follstad, Jim Weatherford, Chuck Cessna
Homeowners Present: : Kevin Walkover (1151); Mike Roesner (1138); Mr. &
Mrs. Philippe Barrow (1141)
- Agenda as follows:
- Convene meeting/Quorum of Board present: Yes
- Discussion of homeowners who have not paid. Lien action on a property
who has not paid last two years in dues.
- Discussed high water bill (~$500.00 per month for last two months). Jim
Weatherford's thinks it is the drip irrigation system as all other possibilities
have been looked at... Turned system off for a month to see what happens
with water bill (will still water once a week to keep shrubs alive).
- Discussed two requests for modifications to property. ADRC approved
actions for 1141 to install a new door, front lighting and landscaping
pavers in backyard (looks superb)... 1154 was authorized to install a Solar
Hot Water Heater in keeping with applicable Florida State Laws, the
position on the roof was discussed and contractors have assured us this
the best location for both efficiency and ascetics.
- Discussed performance of front pest control and fertilization... Currently
Lawn Doctor performing service, several homeowners expressed
displeasure with Lawn Doctor's performance, Grounds Committee
reviewing.
- Welcome Committee reported two baskets ready for delivery for newly
arrived home owners.
- Discussed Agenda for upcoming Budget Meeting which will be 9
November at Son Life Church Hall. The board has been carefully reviewing
the budget and with the steep increases in costs for insurance and other
necessities, it looks like dues will be increased to near $500.00 to meet
obligations required under covenants. Please attend budget meeting
which begins at 7:00 pm to here details, offer ideas.
- Discussed status of reclaimed water, Jim Weatherford leading the fight for
this, putting pressure on local politicians to follow through on their
promises to make this available.
- Discussed new and amazing :) web page. Please submit your ideas to
Chuck Cessna (cessnacw@verizon.net) for content. There eventually will
be a paypal service for HOA dues, a list of contractors that the
homeowners have had great success with and not so great success. A
private password protected area of website for baby sitters, and contact
information for homeowners. Send pictures you would like posted in our
photo album. The site costs $11.95 a month and will be maintained for free
by Chuck. Other items that will be soon be available is the HOA Covenants
and proxy ballets for the elections.
- Discussed annual meeting for January, Jim Weatherford has put on the
agenda a motion to increase board membership from five to seven.
Motion to adjourn. @ 8:10 pm made by Chuck Cessna, Seconded by Jim
Weatherford.
----------------------------------------------------------------------------------------------------------------
SEPTEMBER 2006 Minutes
12 Sep 2006 Board Meeting Minutes
Meeting Convened @ 7:05 PM @ 1136 LTC
-Board Members Present: Eric Follstad, Chuck Cessna, Deb Thomas, Jim
Weatherford
-Agenda as follows:
- Convene meeting/ Quorum of Board present: Yes
- Members Present: Mike Roesner, Ryan Boyd
- Treasurer’s Report:
- Monies collected to date from dues: $ 21512.86
- Outstanding dues $ 2003.97.
- Current Account Balance of $ 4403.99
- Anticipated/forecast remaining 2006 bills: $6200.00
- Anticipated Year End Balance: $0000.00
- Annual budget meeting scheduled for 9 Nov at the Church Annex
at 7:00PM to discuss CY2007 spend plan.
FL 720 applies” (6) BUDGETS.--The association shall prepare an annual
budget. The budget must reflect the estimated revenues and expenses for that
year and the estimated surplus or deficit as of the end of the current year. The
budget must set out separately all fees or charges for recreational amenities,
whether owned by the association, the developer, or another person. The
association shall provide each member with a copy of the annual budget or a
written notice that a copy of the budget is available upon request at no charge
to the member. The copy must be provided to the member within the time limits
set forth in subsection (5).
o Chuck Cessna will develop CY2007 budget proposal and payment plan/fine
assessment for review and dissemination. Due to the unsatisfactory Reserve
account balance at the end-of-the-year due to significant Cost of Services
changes absorbed during CY2006; anticipate 2007 dues to be in the arena of
$500.00 -$600.00 per homeowner. More information will be forthcoming
regarding the budget and mandated Reserve proposal.
- ADRC Report:
- Current ADRC Members are: 1119; 1128; 1146.
- Recent approvals: None.
- Pending approvals: None
- Recent non-compliance: None
- Issues:
- Submit Approval from ADRC prior to commencing work!
- Bldg & Grounds Report: No new issues.
- Current B&G Members are: Linda Consiglio (Chair) ; Jim Weatherford,
Eric Follstad
- Reclaimed Water Update: Nothing New to Report.
- Welcoming Committee
- Current Welcoming Committee Members are: Mary Cessna, Tracy
Forest, Deb Thomas
- Welcome Baskets for new members (1004, 1145).
- Discuss legal issues pending:
- Lien on 1116 for non-payment of 2005/2006 dues now authorized
- Discuss Upcoming Activities
- Web Site Development (Chuck Cessna)
- Election Committee chair nominated as Linda Consiglio
Date for Next HOA Meeting: 17 Oct 2006 at 1113 Lumsden Trace Circle
Motion to Adjourn: Eric Follstad
Motion Seconded by: Jim Weatherford
Time 7:37PM